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Schedule an Inspection for DHS Landlord/Tenant Agreement

Schedule 1 appointment per unit. Schedule multiple appointments for multiple units even if the units are in the same address.

Scheduling an appointment means you are agreeing to these terms and cancellation policy. The purpose of this inspection is to allow the Monroe County Department of Human Services a means of evaluation when processing a Landlord Tenant Security Agreement (LTA) claim for client/tenant-caused damages.

This inspection does not certify the condition of this dwelling in regards to health and safety issues. Please note that rent and/or an LTA cannot be authorized if the premises have been cited for health and safety violations. Move-in, Interim and Move-out inspections are required when an LTA is being used to secure the premises against client/tenant caused damages.

You may schedule a Move-in inspection up to 14 days in advance of the anticipated move in date. If for some reason your prospective tenant does not move-in the inspection will be valid for 30 days.

Cancellation Policy

If you are unable to keep the appointment you have reserved, please call with more than 24 hours notice to avoid being charged. Please call Inspector at 585-820-8732.

All inspections are FREE.  Appointments cancelled with less than 24 hours notice will be charged the full rate of $55.  You will not be able to schedule any inspections until any unpaid balances are paid in full.

Note: Please call 585-820-8732 to cancel with more than 24 hours notice.

Advertise Your Units

Last year over 25,000 tenants made use of this registry. The Rental Registry, which is published twice weekly, is a proven medium in which to advertise your vacant units. The Department of Social Services and numerous other local agencies in the City of Rochester and Monroe County also use it to assist individuals who need housing. The Rental Registry is made available online to help tenants and agencies find available units.

The following options reflect the current fees for listing available units in The Housing Council’s Rental Registry:

  • Option #1 – Single listing for $20
  • Option #2 – 4 listings for $50
  • Option #3 – 10 listings for $100

All listings will run for 45 days.

Checks can be made out to The Housing Council and mailed to or dropped off at our office:

The Housing Council
75 College Ave., Suite 412
Rochester, NY 14607

Please do not mail cash – we are not responsible for payments lost in the mail.



Prevent Housing Discrimination

Federal, state and local Fair Housing laws define the following protected classes:  Race or color; National Origin; Religion; Sex; Familial Status; Marital Status; Disability; Age; Sexual Orientation; Military Status; victims of domestic or dating violence.

Prohibited Actions by Housing Providers

Federal, state and local fair housing laws PROHIBIT the following actions by landlords, property managers, maintenance staff, real estate agents and insurance companies involved in the sale or rental of housing when those actions are based on a person’s membership in a protected class:

  • Refusal to rent or sell a house or apartment
  • Denial that a house or apartment is available when it is
  • Setting different conditions or privileges for sale or rental of real property
  • Providing different services or facilities
  • Advertising or making any statement that indicates a preference based on race, color, national origin, religion, or other protected class

Contact us to learn more about special protections for individuals with a disability and active members of the U. S. military.

Fair Housing Information
Fair Housing Information (Spanish)

Click to download a copy of the Monroe County 2005 Executive Summary of Analysis of Impediment Report (733.31 Kb)

When accessing our services if you need assistance due to a language barrier, mobility impairments, visual or hearing impairments or other disabilities please let us know in advance so we can provide the necessary accommodations.

Lead Information for Landlords

Thank you for your interest in the City of Rochester Lead Hazard Control Program. The Lead Grant Program is fully subscribed at this time. Sign up for The Housing Council e-newsletter and you will receive notice if the city has secured additional Lead Hazard Control funding or please check back with us in January 2012.

Download the new EPA Lead Pamphlet and Disclosure Form for contractors and landlords that will be performing repairs, renovations or remodeling in housing units built before 1978.

Effective Date: December 22, 2008.

  • EPA Renovate Right PDF – English
  • EPA Renovate Right PDF – Spanish

After April 2010, new federal laws require contractors to become EPA Lead Certified Renovators. The new Lead Renovation, Repair and Painting rule (LRRP) affects anyone who is paid to perform work that disturbs paint in housing and child-occupied facilities built before 1978.  This would include: residential rental property owners/managers, general contractors, maintenance personnel and trade contractors, including: HVAC, painters, plumbers, carpenters and electricians.

Call us at 546-3700 if you are interested in additional lead training.

Forms for Landlords

Increase your business skills now!  You can purchase Housing Council publications by calling 585-546-3700.

Publications for Purchase

  • Operating Rental Property — $55.00
  • Landlord’s Guide to Eviction — $22.00
  • Eviction forms, set of 3 — $14.00
  • Each additional form — $4.00
  • Judgment form — $4.00

Call The Housing Council, 585-546-3700.
Have your credit or debit card ready.
No refunds.  Prices subject to change without notice.

Scroll down for FREE downloadable publications

(New or Updated documents highlighted in red)

Operating Rental Property Classes

Are you a landlord or thinking of buying rental property? Have the right information. Get all the information you need to be successful in our Operating Rental Property classes.

Topics Covered

  • Overview of Habitability Regulations
  • Repair & Maintenance
  • Overview of Lead Paint Regulations
  • Screening & Selection of Tenants
  • Fair Housing Laws
  • Lease & Security Deposit
  • Basic Record  & Bookkeeping
  • Overview of Eviction Process

You Will Learn:

  • How to streamline your record keeping
  • How to avoid Fair Housing pitfalls
  • How to effectively screen tenants
  • How to evict a problem tenant

And that’s just the beginning.  Whether you’re a city landlord or your investment property is located in suburban Monroe County, you’ll get the tools you need. The Housing Council is accredited by the National Center for Healthy Housing (NCHH) as a training provider of the EPA Lead Renovator initial and refresher course.





Operating Rental Property

November 12 & 13, 2018
The Housing Council at PathStone
75 College College Ave
Rochester, NY 14607

5:30PM to 8:30PM
(Two consecutive nights)

$55.00 per person
Includes handouts

Operating Rental Property

December 15, 2018
Webster Park & Recreation
1350 Chiyoda Dr. Room 219
Webster, NY 14580

10:00AM to 4:00PM

$55.00 per person
Includes handouts

Operating Rental Property

January 21 & 22, 2019
The Housing Council at PathStone
75 College College Ave
Rochester, NY 14607

5:30PM to 8:30PM
(Two consecutive nights)

Includes handouts

Call to register today at 546-3700.